vcc.ca
Lending and Borrowing College Equipment Procedures
Procedures Number: 416
Procedures Effective Date: June 29, 2016
Approval Body: President
Sponsor: VP Academic
Procedures
- Departments can choose to lend equipment to students and/or employees of the College.
- If departments decide to lend equipment, they will prepare written terms of use. These terms of use should, at a minimum, include the following information:
- Who is allowed to borrow the equipment (i.e. only students in their department, all students, only employees.)
- The length of time the equipment can be borrowed.
- Any penalty that is applied if the equipment is returned late, damaged, or lost.
- The loaning department will ensure that terms of use are available and accessible prior to lending equipment.
- For costly equipment, departments must maintain a record of borrowing that includes the borrower's name, contact information, and length of time borrowed.
- The Dean/Director of the loaning department will make any final determinations around disputes regarding penalties such as late fines or replacement cost.
- Students may appeal the decision by the Dean/Director under the College's student complaints process.
See related policy 416