Lending and Borrowing College Equipment Policy

Policy number: 416

Policy effective date: Sep 25, 2026

Approval body: President

Sponsor: VP Academic

Context and purpose

To support the education, research, and activities of students and employees at Vancouver Community College (VCC; the College), departments may make equipment available to be borrowed.

Scope and limits

This policy applies to VCC students and employees.

Principles

Equipment should be lent for College-related purposes, such as in- and out-of-classroom learning, study, or presentations.
Equipment lending must be managed in a manner that mitigates institutional risk, including the risk of loss, misuse, or liability. Departments are responsible for implementing appropriate controls to safeguard College assets and ensure accountability.
Departments will establish written terms of use for their equipment lending, and must inform the borrower of these terms of use.
The borrower must adhere to the department’s written terms of use when borrowing equipment.
The borrower is responsible for becoming familiar with the proper operation of the equipment and will take due care to ensure the safety and condition of the item(s).

Definitions

Borrowing: The short term loan of a piece of equipment, typically for one term or less. This does not include equipment that is provided to students or employees as part of their course of study or employment.
Employee: An individual who is currently employed by VCC on a full-time, part-time, permanent, temporary, term, casual or contract basis.
Equipment: VCC property such as instructional tools or technology such as iPads, sewing machines, tools, etc.
Student: A person who is currently registered in full-time or part-time credit or non-credit programs or courses offered by VCC.

Related resources

VCC policies

Appendices

416 Appendix A Sample Terms of Use.

See related procedures 416

Generated at: 9:23 am on November 9, 2026